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NEWS FROM THE CHAMBERS
Following on from comments made at the May meeting of Council, I thought that I would provide
the following extract of the Local Government (Administration) Regulations in relation to what is
legally required to be contained within Council meeting minutes.
To simplify the following, general comments/remarks made during a meeting are not required to be
included in the minutes. Point (e) stipulates that only questions from the public need to be recorded
in the minutes together with a summary of the response given.
If you would like to discuss the content of the minutes, or anything relating to our Council meetings,
please contact me on 9628 7004.
Local Government (Administration) Regulations 1996
Council and committee meetings Part 2
11.
Minutes, content of (Act s. 5.25(1)(f))
The content of minutes of a meeting of a council or a committee is to include —
(a)
the names of the members present at the meeting; and
(b)
where a member enters or leaves the meeting during the course of the meeting, the time of
entry or departure, as the case requires, in the chronological sequence of the business of the
meeting; and
(c)
details of each motion moved at the meeting, the mover and the outcome of the motion; and
(d)
details of each decision made at the meeting; and
(da) written reasons for each decision made at the meeting that is significantly different from the
relevant written recommendation of a committee or an employee as defined in section 5.70
(but not a decision to only note the matter or to return the recommendation for further con-
sideration); and
(e)
a summary of each question raised by members of the public at the meeting and a summary
of the response to the question; and
(f)
in relation to each disclosure made under section 5.65 or 5.70 in relation to the meeting,
where the extent of the interest has also been disclosed, the extent of the interest.
[Regulation 11 amended in Gazette 23 Apr 1999 p. 1717.]
G. M. Teede
Chief Executive officer